Board Nominations

The following Positions are available for nomination with the election to occur at the 2019 AGM: Director at Large – Regional Ambassadors, Director at Large – Promotions and Advocacy, Directory of Regulations, Secretary, Education Director. On this page you will find all Board Member job descriptions and nomination forms.


Position:        Director at Large – Regional Ambassadors

 Email:             regionalambassadors@bctra.org

Term:              2 years

 Reports to:    President and BCTRA Membership


Director at Large – Regional Ambassadors Mandate: To support the function of the BCTRA through completion of tasks and duties as required by the Board of Directors.

 RESPONSIBILITIES

General Responsibilities:

  • Attend BCTRA board meetings and provide oral progress reports.
  • Ensure personal and board adherence to BCTRA Bylaws.
  • Develop, implement and evaluate a yearly plan of action for the position’s portfolio.
  • Check BCTRA email account at least once weekly.
  • Review BCTRA monthly minutes and provide edits as required.
  • Work on tasks as assigned at monthly board meetings. Be prepared to report on the tasks at the following meeting.
  • Prepare, present, and monitor an annual portfolio budget to include meetings, travel and potential conference/workshop expenses.
  • Promote involvement of BCTRA members by supporting the ongoing work of committees.
  • Identify provincial, national, international trends related to the position’s portfolio.
  • Ensure proper documentation of portfolio activity.
  • Assist in the planning and facilitation of the BCTRA Annual General Meeting.
  • Prepare written report related to the portfolio for publication in Annual General Meeting notice and information package.
  • Attend BCTRA’s Annual General Meeting.
  • Provide oral report related to the portfolio at the Annual General Meeting.

BCTRA Ambassador Program responsibilities:

  • Act as liaison between the BCTRA Board of Directors and Regional Ambassadors.
  • Coordinate and lead monthly teleconference meetings with Regional Ambassadors.
  • Support regional efforts to build community amongst TR professionals and to increase continuing education opportunities.

Nominations for BCTRA Board of Directors

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Position:        Director at Large – Promotion & Advocacy

 Email:             promotion@bctra.org

Term:              2 years

 Reports to:    President and BCTRA Membership

Director at Large – Promotion & Advocacy Mandate: To support the function of the BCTRA through completion of tasks and duties as required by the Board of Directors.

  RESPONSIBILITIES

General Responsibilities:

  • Attend BCTRA board meetings and provide oral progress reports.
  • Ensure personal and board adherence to BCTRA Bylaws.
  • Develop, implement and evaluate a yearly plan of action for the position’s portfolio.
  • Check BCTRA email account at least once weekly.
  • Review BCTRA monthly minutes and provide edits as required.
  • Work on tasks as assigned at monthly board meetings. Be prepared to report on the tasks at the following meeting.
  • Prepare, present, and monitor an annual portfolio budget to include meetings, travel and potential conference/workshop expenses.
  • Promote involvement of BCTRA members by supporting the ongoing work of committees.
  • Identify provincial, national, international trends related to the position’s portfolio.
  • Ensure proper documentation of portfolio activity.
  • Assist in the planning and facilitation of the BCTRA Annual General Meeting.
  • Prepare written report related to the portfolio for publication in Annual General Meeting notice and information package.
  • Attend BCTRA’s Annual General Meeting.
  • Provide oral report related to the portfolio at the Annual General Meeting.

Specialized:

  • Research trends related to promotion and advocacy that other provincial and national associations are implementing.
  • Order BCTRA promotional products and distribute as needed to members.
  • Develop committee’s/collaborate with other professionals (as seen fit) to further develop promotions/marketing tools/materials.
  • Support the board at large with additional projects as needed.

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Position:        Director of Regulations

 Email:             regulations@bctra.org

Term:              2 years

 Reports to:    President and BCTRA Membership

Director of Regulations’ Mandate: To support the function of the BCTRA through support and promotion of certification among BCTRA members.

 RESPONSIBILITIES

General Responsibilities:

  • Attend BCTRA Board meetings and provide oral progress reports.
  • Ensure personal and Board adherence to BCTRA Bylaws.
  • Develop, implement and evaluate a yearly plan of action for the position’s
  • Check BCTRA email account at least once weekly.
  • Review BCTRA monthly minutes and provide edits as required.
  • Work on tasks as assigned at monthly Board meetings. Be prepared to report on the tasks at the following meeting.
  • Prepare, present, and monitor an annual portfolio budget to include meetings, travel and potential conference/workshop expenses.
  • Promote involvement of BCTRA members by supporting the ongoing work of
  • Identify provincial, national, international trends related to the position’s portfolio.
  • Ensure proper documentation of portfolio activity.
  • Assist in the planning and facilitation of the BCTRA Annual General Meeting.
  • Prepare written report related to the portfolio for publication in Annual General Meeting notice and information package.
  • Attend BCTRA’s Annual General Meeting.
  • Provide oral report related to the portfolio at the Annual General Meeting.

Specialized Responsibilities:

  • Support members in their efforts to achieve certification as a CTRS
  • Facilitate and support the actions of the Regulations Task Group
  • Act as a liaison between Regulations Task Group and Board of Directors
  • Liaise with NCTRC who hold the current recognized certification credential in
  • Canada
  • Liaise with the CTRA regulation director and provincial/territory regulation directors throughout Canada
  • Represent the BCTRA membership and interests at other professional association conferences and gatherings.
  • Maintain records (including minutes of meetings, as appropriate, contact names, phone numbers and email addresses) of all communication contacts with government ministries, unions, professional practice groups and educational and community based institutions
  • Recognize and promote the achievements of BCTRA members as appropriate

 Specialized Skills & Knowledge Required:

N/A

 Equipment or Documents Required:

N/A

Nominations for BCTRA Board of Directors

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Position:        Secretary/Treasurer

Together with the President, the Secretary/Treasurer is part of “the Executive.”

 Email:             secretarytreasurer@bctra.org

Term:              2 years

 Reports to:    President  and BCTRA Membership

Secretary/Treasurer’s Mandate: To support the function of the BCTRA and its Board of Directors through administrative tasks and the management of the financial records.

  RESPONSIBILITIES

General Responsibilities:

  • Attend BCTRA Board meetings and provide oral progress reports. Work on tasks as assigned at monthly Board meetings. Be prepared to report on the tasks at the following meeting.
  • Assist in the planning and facilitation of the BCTRA Annual General Meeting (AGM).
  • Ensure personal and Board adherence to BCTRA Bylaws.
  • Develop, implement and evaluate a yearly plan of action for the position’s portfolio.
  • Provide opportunity for the involvement of BCTRA members by supporting the ongoing development of committees
  • Prepare, present, and monitor an annual portfolio budget to include meetings, travel and potential conference/workshop expenses.
  • Identify provincial, national, international trends related to the position’s portfolio.
  • Ensure proper documentation of portfolio activity.
  • Prepare written report related to the portfolio for publication in AGM notice and information package.
  • Check BCTRA email account at least once weekly.

 Specialized Responsibilities:

 Administrative:

  • Consult on BCTRA secretarial/administrative issues with Board as necessary.
  • Create PowerPoint presentation for AGM.
  • Together with the Administrative Assistant:
  • Ensure administrative tasks such as meeting minutes, annual Society Act fees, insurance coverage, teleconference line, etc. are kept up-to-date.
  • Create and distribute documents and package for AGM according to requirements of the Society Act.

Financial:

  • Provide oral Treasurer’s report at Board of Directors meeting on a regular basis.
  • Provide written and oral report related to the portfolio at the AGM (including the annual financial statements).
  • Together with the Administrative Assistant:
    • Develop, evaluate and implement an annual budget.
    • Ensure that all funds received are deposited in a timely manner and that all bills are paid when due.
    • Ensure that the association’s financial records are accurate and up-to-date and that financial reports are circulated for review by the Board of Directors on a regular basis.
    • Arrange for a periodic external audit/or review of the financial records.
    • Ensure that the appropriate CTRA payments and member information is submitted to CTRA on a regular basis.

  Specialized Skills & Knowledge Required:

  • Strong organization skills
  • Professional communication skills
  • Attention to detail
  • General understanding of financial reports

 Equipment or Documents Required:

Secretary/Treasurer USB drive

Nominations for BCTRA Board of Directors

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Position:        Director of Education

 Email:             education@bctra.org

Term:              2 years – offset from the Director at Large – Education

 Reports to:    President and BCTRA Membership

Director of Education’s Mandate: To support the function of the BCTRA through the support, organization, provision, and evaluation of a variety of educational opportunities to members from across the province regularly throughout the year.

 This position is intrinsically linked to the Director at Large – Education and therefore there are job responsibilities that are fundamentally connected to both positions in the provision of providing education opportunities for the members of BCTRA.

 RESPONSIBILITIES

General Responsibilities – same as Director at Large – Education:

 Attend BCTRA Board meetings and provide oral progress reports.

  • Ensure personal and Board adherence to BCTRA Bylaws.
  • Develop, implement and evaluate a yearly plan of action for the position’s portfolio.
  • Check BCTRA email account at least once weekly.
  • Review BCTRA monthly minutes and provide edits as required.
  • Work on tasks as assigned at monthly Board meetings. Be prepared to report on the tasks at the following meeting.
  • Promote involvement of BCTRA members by supporting the ongoing work of
  • Identify provincial, national, international trends related to the position’s portfolio.
  • Assist in the planning and facilitation of the BCTRA Annual General Meeting.
  • Prepare a joint written report related to the portfolio for publication in Annual General Meeting notice and information package.
  • Attend BCTRA’s Annual General Meeting.

Specialized Responsibilities – same as Director at Large – Education

  •  Liaise with Director of Communication/and or website technician asnecessary to maintain and post information regarding education on the website as well as broadcasts to members to inform membership of educational opportunities
  • Provide consultation and necessary support to Professional Practice Councils (PPC), CEC and others to ensure the delivery of education sessions, BCTRA sponsored workshops, teleconference/videoconference sessions or conferences and Annual General Meeting
  • Research and inform members about bursaries, scholarships, grants available for members
  • Represent BCTRA on provincial education action committees, as appropriate.
  • Correspond with and present to potential members or groups about BCTRA and TR
  • Will accept and consult with the Board on any workshop/conference funding requests
  • Collaborate with Director of Membership and CEC to perform random checks of membership’s CEU’s
  • Maintain the resource network and library

Responsibilities Specific to the Director of Education

  •  Coordinate BCTRA Continuing Education Committee (CEC) meetings on an as needed basis.
  • Prepare, present, and monitor an annual portfolio budget to include meetings, travel and potential conference/workshop expenses
  • Prepare and host annual education planning day
  • Provide oral report related to the portfolio at the Annual General Meeting.
  • Ensure proper documentation of portfolio activity; ensure USB is up to date for the transition to the incoming Education Director
  • Update website resources
  • Oversee the planning of the fall workshop/symposium
  • Provide 4-6 webinars in conjunction with the Director at Large – Education
  • Oversee the Education Reimbursement Fund in partnership with the BCTRA Administrative Assistant
  • Coordinate the AGM Award Nominations and Awards in conjunction with the Director at Large – Education
  • Liaise with the CTRA Conference Planning Committee when BCTRA hosts – preferably sit on the committee.

 Specialized Skills & Knowledge Required:

  • Involved in the field and connected to various educators and speakers from throughout the province.
  • Have an interest and passion in providing continuing education in the field.
  • Strong leadership and organizational skills.

 Equipment or Documents Required:

  • USB Stick (which houses all Education-related forms, tracks Education Grant recipients, Evaluations, and all documents related to Education Sessions provided throughout the year)
  • Adobe Acrobat Pro (for CEU verifications)

 Nominations for BCTRA Board of Directors